Post by: Hannah Westerman (Softlanding)
Posted on: 8/18/2017 8:15:00 PM
Categories: Managed Services;Business
Description: Open the door to business transformation using managed services to build your ideal IT environment. Softlanding rounds up the top five reasons why managed services should be on your radar and how we go above and beyond traditional MSPs.
The outdated approach to dealing with one's IT worked within the "Break-Fix" model, where businesses would wait for their IT systems to break completely before looking for a provider to come in and fix it. This method is not budget friendly or cost-effective, and is just plain inefficient. The reliance on technology to operate one's business efficiently is growing, and businesses are looking for resources to support an increasingly complex IT environment. Managed services let you offload specific IT operations to a service provider, who assumes ongoing responsibility for monitoring, managing and/or problem resolution for selected IT systems, and functions on your behalf. At Softlanding we stand as a top Managed Services Provider in Vancouver, just look at our awards and mentions! Top 5 Benefits of Managed IT Services1. Reduced Costs and Predictable Spending Saving money is often the most popular reason for switching to a Managed Service Provider, and we don't blame you! Managed Services minimize expensive network disasters, and outsourcing these needs converts fixed IT costs into variable costs, allowing you budget effectively. A fixed monthly payment plan means you know what you're going to get and how much it's going to cost over the contract. No unexpected charges or changes!2. Reduced Downtime and Risk Not only can a Managed Services Provider track and begin remediation of a known event more quickly and efficiently, but they often able to catch technical issues before they arise. This will reduce downtime for your business' IT, and keep you protected. 3. Improved Employee Productivity and Efficiency Technology works to improve productivity in the workplace by providing tools for communication and collaboration so that employees can perform at their best. By having a Managed Services Provider, you take the stress off your employees so they can focus on core business tasks. 4. Access to professional IT staff Gain access to a knowledgeable technical support staff that can be reached immediately if you have any kind of computer problem or question. At Softlanding, our depth of technical talent and expertise make us a premier choice as a Managed Service Provider.5. Peace of Mind As a Softlanding client, you benefit from peace of mind that your business is secure and running efficiently. We always have your best interest in mind and our clients, such as Tides Canada, couldn't agree more – check out the case studyValue-add of Softlanding's Managed ServicesShared Services Pool With our Shared Services Pool, we have you end-goal in mind. Month-after-month your unused investment will be bucketed towards strategic projects to get you towards your ideal IT goal. Nothing lost and everything gained.Monthly Reactive & Proactive Service Delivery Review Meetings You will be assigned a designated Service Delivery Manager who will work partner with you to manage proactive and reactive services, providing Microsoft gold-standard subject matter knowledge to maintain a high level of client satisfaction.Strategic IT Planning Using a combination of tools and interviews, we start by comparing your IT "maturity" to that of your industry peers. We use the data collected to develop a sustainment strategy that moves you steadily up the IT maturity ladder so that the value of your IT investments can grow over time. We can help you transform IT from being a cost burden to the strategic business asset you know it should be. Microsoft-aligned Partner with Nine Partner Competencies Among the top 1% of the 64,000 partners within Microsoft's Worldwide Partner Ecosystem, Softlanding has deep experience in the spread of Microsoft technologies that empower clients to be more productive. With seven gold and two silver competencies spanning application development, unified communications, cloud platform, mobility and productivity our expertise we can strategically guide your organizations' digital transformation with a holistic approach. With Softlanding as your Managed Services Provider (MSP), we can provide well-rounded sustainment services inclusive of access to a range of applications, infrastructure, and support specialists to provide a reliable, cost-effective solution for maximizing the value of your IT investments over time. Whether partnering with your in-house team by taking on sustainment responsibility for specific tec hnologies, or managing your overall IT, Softlanding's Managed "ROI" Services can help you transform your technology challenges into strategic business assets. For more information on how we can help you and your business, check out our list of services here. Post by: Michael Chien
Posted on: 8/17/2017 5:28:00 PM
Categories: Azure;Office 365
Description: When you run this Flow, it’ll will only run once before completing. Back on the dashboard, the run’s status shows it Succeeded. So why does it only run one time instead of the actual number of times?
Goal A PowerApps button kicks off a Microsoft Flow and you want the flow to run daily, or at least 24 hours apart.
Use case A vacation status process where you need to send a record system several daily reminders. This could be done manually, but it can be bothersome, inaccessible, or simply impossible. Easy-to-use loop functions, like those familiar in many programming languages, do not exist in PowerApps or Flow. In PowerApps, there is only one option
ForAll. To use this loop, you must first store parsed data into a collection, then, and only then, can you iterate through each piece of data. Even then, the same actions are applied to every item. For example, storing words from a form and translating all of them to French. Sometimes storing the data isn't possible though, or at least not without a great deal of effort. In Flow, it's slightly better. You have two choices an
Apply to Each action or a
Do Until action.
Just like PowerApps, the
Apply to Each action requires a collection of items, which has the same limitations. So realistically, that only leaves one option – the
Do Until action. The
Do Until action compares two values and loops until the preset condition is met. Expanding the
Change limits dropdown, we see more specifications for
Problem This is a simple flow with a
Do Until and
It is triggered by PowerApps, then creates a counter for the
Do Until loop, which will run six times. Each iteration will wait a day before sending out an email and increase the counter by one. When you run this Flow, it'll will only run once before completing. Back on the dashboard, the run's status shows it Succeeded. So why does it only run one time instead of six?Solution Note there is almost no documentation regarding the
Do Until action in general. This is all Microsoft has to say
from https//flow.microsoft.com/en-us/blog/build-advanced-flows/ And there is nothing on how to use the action or how to change its parameters, such as the advanced mode or any of the limits. Since Flow is just a presentation layer on top of Logic Apps, all the documentation can be found in the Logic Apps documentation. Looking at the response body in JSON format from a generic Logic App HTTP request, we can see corresponding keys –
from https//docs.microsoft.com/en-us/azure/logic-apps/logic-apps-loops-and-scopes From that documentation, we know the Flow stops if at least one of three conditions are met – on completion, after running several iterations, or after some time. Since
Timeout uses ISO 8601 notation, we can change the timeout to P1DT1M, so that the action doesn't time out due to inactivity from the
Running it again, the
Do Until runs twice and completes. Turns out, the timeout isn't based on inactivity, but actual run time. So, if we want Flow run for six days, we'll have to change the timeout to be more than six days - for example, P1M. However, keep in mind of the upper limits – 30 days for timeout and 5000 for count. More on numerical limits here
Post by: Hannah Westerman (Softlanding)
Posted on: 8/8/2017 5:12:00 PM
Categories: Office 365;Business
Description: With the influx of millennials joining the workforce, the demand for a formal cross-collaboration platform can burden IT and upper management in deciding which is best. The two leaders: Slack and Microsoft Teams each have their own benefits. Find out which is better for your business.
If you’re not using a collaboration platform in your business, you should. Not only do they allow you to coordinate projects and teams remotely from all over the world, but they are the future of workplace communication. Millennials are driving the changing workplace dynamics and will soon make up 50% of the current workforce. They have changed the way that the workplace thinks about collaboration and have directly influenced the emergence of communication platforms for business – but how do we know which platform is best? The main platforms out there today are Slack and the recently launched Microsoft Teams, which we've talked about before. People have been debating the Pros and Cons of which communication platform is better ever since Microsoft stepped onto the stage earlier this year. From TechWyse’s infographic, to posts from PCMag, everyone is wondering which platform reigns supreme. Although they both have similar looking interfaces, and both offer an alternative to email for the 21st Century, there are some key differences that set them both apart. What does Slack offer? Slack markets itself as “team communication for the 21st century” and offers less email, with more productivity. You can create multiple channels for your various projects, topics, and teams, send direct messages, and share all your files, images and PDFs. So, what do you actually get? Slack’s own built-in voice and video-call, with screen-sharing capabilities Integration with numerous third-party apps Allows external users to collaborate Many custom theme options Supports two-factor authentication An issue with Slack is that it boasts about having a free plan, yet that $0 option doesn’t really get you much. If your business is really looking to move its collaboration to a platform like Slack, they will most-likely have to pay up in-order to actually use it. And at about $6-12 per user, per month, that can really add up. What does Microsoft Teams offer? Microsoft Teams, “the new chat-based workspace in Office 365” is the one place for everything. Much like Slack, it allows you to share files, create channels for collaboration and send direct messages. This single interface offers a platform for collaboration across experience, culture, and generation; available in 181 markets and 19 languages, Microsoft Teams really does live up to that ideology. Seamlessly integrated with Microsoft Office 365, Teams makes it easy for businesses to integrate this new platform into their workflow. So, what do you actually get? Built in access to SharePoint, One Note, and Skype for Business Rich scheduling features, plus ad-hoc 1-1 and group calling Enterprise security and compliance feature you expect from Office 365, including eDiscovery and legal hold for channels, chats, and files Supports two-factor authentication Strong enterprise experience Why is Microsoft Teams better for your business? If you’re looking for a team collaboration tool to integrate into your workflow, Microsoft Teams is the premier option due to its top-level security, and seamless access to all the workplace apps you know and love. As a bonus, its free if you already have Office 365 integrated into your business. Not using Office 365? - we can help with that. Microsoft has one-upped their main competitor with options that exceed the abilities of Slack. Not only is Microsoft Teams quick and easy to use, but it makes the concept of instant messaging secure for the business world. It's why we use it ourselves! For more information on Microsoft Teams check out their site here. Post by: Nick Gailloux (Softlanding)
Posted on: 7/28/2017 10:50:00 PM
Description: There is a misconception that the cloud is plagued with down-time - leaving most organizations to believe on-prem is the better solution. With the recent Amazon outage, is 99.9% up-time enough to ensure the safety and availability of your data? Softlanding provides three solutions to keep your web service up-and-running in the cloud.
There is a misconception that the cloud is plagued with down-time - leaving most organizations to believe on-prem is the better solution.
A recent failure in Amazon's simple storage service brought down thousands of web sites. While the outage had been limited to Amazon's Northern Virginia datacenter, it happened to be their most widely used region. Such an outage would not be visible to customers if those websites were properly load balanced across multiple regions, something that does not fall within Amazon's responsibility.
From an end-user perspective, any service interruption translates into "the cloud is down". Yet, the failure could be with the application rather than the underlying infrastructure services provided by the public cloud provider. When cloud-based applications fail, it can magnify the misconception that the cloud is unreliable.
In reality, infrastructure in the cloud is designed to fail. They are commonly built using commodity hardware to keep costs down. Cloud providers bake in layers of high availability on top of the commodity hardware, like keeping multiple copies of data across data centers, and re-routing traffic around failed network gear. Service level agreements are based on what can be reliably delivered to the customer with some amount of downtime expected and planned for.
For example, Microsoft Azure provides a service level agreement that states Virtual Machines using premium disks will have an up-time of 99.9%. This leaves an 0.1% opportunity of the service delivered by that single virtual machine to either fail, or see down-time, translating to 8.76 hours per year. Applications must be designed with potential down-time in mind, and cloud providers give high availability design guidance based on their service level agreements.
Here are some examples of high availability, high up-time designs within Microsoft Azure that can keep a web service running even when failures occur
Deploy your application on two Virtual Machines in an Availability Set
Use a Load Balancer to manage traffic, which brings your service level agreement up to 99.95%. This type of design will be resilient against single virtual machine outages.
Deploy your application on three Virtual Machines in an Availability Set
Use a Load Balancer to manage traffic, to take advantage of all three available fault domains in a region. This type of design will be resilient against multiple virtual machine outages.
Deploy your application on six Virtual Machines in two Availability Sets across two Regions
Use Traffic Manager to manage traffic across regions, and Load Balancers to manage traffic within a region, to take advantage of multiple fault domains across multiple regions. This type of design will be resilient against entire region outages.
While these examples can sound complicated, Traffic Manager, Load Balancers, and Availability Sets are actually simple to deploy for http/https based applications.
Deploying your application across multiple fault domains, multiple regions, or even multiple cloud providers will significantly improve your application's availability and up-time.
Moving back to the question in hand. It is not simply a matter of “Is my data safe in the cloud?” There are many factors that need to be considered and understood about cloud services such as Microsoft Azure and Amazon AWS to cross-analyze the benefits and reliability of hosting your data in the cloud vs. on-prem. We would be happy to sit down with your organization to strategize your cloud transformation.
Post by: Briana Lau
Posted on: 7/25/2017 10:47:00 PM
Categories: Business;Office 365
Description: Microsoft introduced Microsoft 365 at their Inspire Conference earlier this month. Inclusive of Office 365, Windows 10 and Enterprise Mobility + Security, Softlanding runs through the operational benefits of Microsoft 365 Business and Microsoft 365 Enterprise for organization looking to transition to the cloud.
Earlier this week, Microsoft introduced the Microsoft 365 Suite bundle to accommodate enterprises and businesses with a complete, intelligent, and secure solution to empower employees. Looking forward, Microsoft aims to address the need to build for a "modern workplace", integrating Office 365, Windows 10 and Enterprise Mobility & Security together as a software-as-a-service subscription plan. Available as preview starting on August 2nd, 2017 - organizations can demo the bundle based on two subscription models Microsoft 365 Business Aimed for small-to-medium sized organizations with low to medium IT requirements - customers can buy up to 300 subscriptions under the Microsoft 365 Business model. Integrating Office 365 Business Premium with tailored security and management features from Windows 10 and Enterprise Mobility + Security, Microsoft 365 is available as preview starting August 2nd, 2017. It will become generally available on a worldwide basis in the fall of 2017. Management tools in Microsoft 365 Business include Auto-install (and uninstall) of Office Empower employees to get work done from anywhere, on any device Selectively wipe company data from devices, both company and employee owned within a single IT console Enforce user settings on devices, including access to Windows Store or use of Cortana Force users to save all their work on OneDrive for Business to autonomously sync for shared collaboration Configure new PC's as well as existing systems to Windows 10 using AutoPilot Automatically update and upgrade Windows 10 PC's using Windows Update for Business Protect company data across devices with always-on security Learn more about Microsoft 365 Business Microsoft 365 Enterprise Offered in two plans - Microsoft 365 E3 and Microsoft 365 E5, the enterprise edition of Microsoft 365 is designed for larger organizations and integrates Office 365 Enterprise, Windows 10 Enterprise and Enterprise Mobility + Security. This suite built to replace Microsoft's highly successful Secure Productive Enterprise is reserved for organizations in need of stricter security compliance with advanced business intelligence and communication standards. Microsoft 365 Enterprise includes everything in Microsoft 365 Business with the addition of Office 365 Enterprise Dependent on your SKU purchase, Office 365 is inclusive of Office applications with the ability to add on Skype Integrations with Telephone System With Skype for Business, you can simplify your infrastructure with one platform for calling, conferencing video and sharing. Power BI Easy-to-use live data monitoring and in-depth analysis tools let you discover new stories in your data with even more interactive reports, simpler dashboards, and compelling data visualizations. Advanced Threat Protection With Advanced Threat Protection, you have even more control with increased privacy, transparency, and refined user controls. Windows 10 Enterprise Powerful collaboration, advanced security and control, and all the space you need on the safest, most secure Windows OS ever. Enterprise Mobility + Security (EMS) Addressing security challenges in this mobile-first, cloud-first era - EMS is an identify-driven solution to not only help protect your organization but also identify breaches before they cause damage. EMS is the fast-growing mobile device management and security suite for enterprises looking to control their 'BYOB' workforce. Simply manage technology costs in one subscription, with simple per user, per month pricing. Learn more about Microsoft 365 Enterprise What does this mean for your business? Microsoft 365 was developed by Microsoft to provide best-in-class productivity and collaboration capabilities of Office 365 together with device management and security solutions that safeguard business data. Combining three different product lines together, IT staff can get a more holistic handle of enabling agility through the cloud, yet ensuring safety in a single, cost-effective solution. For Microsoft 365 Business, cost for the platform costs begin at $20 USD/user. With Office 365 Business Premium valued at $7.50 USD user/month, customers receive Windows 10 Pro and the various management service components for just $12.50 USD more. For organizations that currently own Office 365 and wish to enable a more secure environment with better mobile device management and preventative protection against malware - Microsoft 365 provides a conclusive suite offering for enabling security and productivity through the cloud. Microsoft 365 will be available towards the end of 2017, but current Office 365 customers can try Microsoft 365 for free. Microsoft recommends that all Microsoft 365 Preview Trials are deployed by a Microsoft Partner - and Softlanding is a certified Microsoft Gold Partner. Here are your next steps 1 Previewing Microsoft 365 Business Starting August 2nd, you can preview Microsoft 365 Business under a trial deployed by a Microsoft Partner. Softlanding is able to set up your organization with a free trial as a Microsoft Gold Certified Partner. Contact us to get a trial of Microsoft 365 Business started. 2 Understanding the functionalities of Microsoft 365 Softlanding and Microsoft will be hosting a Microsoft 365 information session and going into depth with the business capabilities of Office 365, Windows 10, and Enterprise Mobility + Security. Register to attend August 30th 900AM - 200PM Microsoft Vancouver Floor 11 - 1111 W Georgia Street Vancouver BC Post by: Jeff Lim
Posted on: 7/8/2017 5:34:00 PM
Categories: SharePoint;Office 365
Description: Enabling and using the new client-side theming engine in O365 SharePoint for first release tenants.
On Feb 24, 2016, Microsoft announced a new client-side theming engine for first release users. This new feature reduces the steps and time needed to apply custom themes. This speeds up development and introduces some unique use cases like client-defined theming or theming to match some dynamic event. Compare this with the old style theming engine where annotated CSS styles are compiled after using "Settings > Change the look" and remain static until the next manual theme change. Using server-side theming Put custom CSS with annotations into the /Style Library/Themable/ or /Style Library/[locale]/Themable/ folder Go to Site settings > Change to look > Current > Try it out and apply Wait a few minutes DoneMore info here. Using client-side theming Put your custom CSS anywhere, or download it dynamically using a script (user-defined themes, anyone?) Create the CSS link and register it Done, no waiting needed!The Microsoft announcement here appears to be dead, so see Elio's post here on details how to check if you have client-side theming enabled and how to dynamically register your CSS. Also, see this post on three ways how to use your custom CSS with the engine. To enable the client-side theming engine, you need to enable First Release. In O365, go to Click on the Waffle icon > Admin Click on Go to the old admin center Under SERVICE SETTINGS, click on Updates Enable First Release for entire organization (or select for some people only) Wait 24-48 hoursIn SharePoint Online, run the following function SPThemeUtils.UseClientSideTheming() If it returns true, then client-side theming is enabled and you're good to go! Post by: Jeff Lim
Posted on: 7/7/2017 10:13:00 PM
Categories: SharePoint;Office 365
Description: Fix the "Chrome detected unusual code ERR_BLOCKED_BY_XSS_AUDITOR" error when working with Script Editor Webparts in SharePoint 2013/Online.
If you use Google Chrome like me when customizing SharePoint, you may run into this error when working with the Script Editor webpart in SharePoint 2013 or SharePoint Online. This error appears when you try to save a page after making changes to a Script Editor "Chrome detected unusual code on this page and blocked it to protect your personal information (for example, passwords, phone numbers, and credit cards)." ERR_BLOCKED_BY_XSS_AUDITOR You can avoid this error by using Internet Explorer. However, die-hard Chrome users can do this instead as workaround Install the Chrome extension Requestly Activate Requestly, then open Requestly's settings page Click on the + button Click Modify Headers Enter a rule name, and set Status Active Under the Headers Modification Rules, enter Add Response Header X-XSS-Protection Value 0 Url Contains [hostname of your SharePoint site, e.g. mysite.sharepoint.com] Click Save That's it! This avoids the error and lets you save your pages again. Remember to deactivate the rule when you do not need it anymore. Post by: Oliver Wirkus
Posted on: 6/15/2017 10:23:00 PM
Categories: Business;Office 365
Description: First view on Microsoft Forms - the new Office 365 application to create surveys and questionaires.
Custom forms are one of the features that have been demanded by enterprises since the early days of SharePoint. Microsoft used to address this demand by leveraging InfoPath, and many organizations built their custom forms based on this technology. Recently, Microsoft announced that they are going to improve PowerApps to become an additional custom forms application. The benefits of creating a custom form with PowerApps are obvious. PowerApps is a no-code solution to create Mobile Applications. Custom forms created in PowerApps use the same technology and will be responsive out-of-the-box. But now there is a new kid in town Microsoft Forms. The name is confusing, as Microsoft Forms is not another custom forms application, but an application that can be used to create surveys and questionnaires based on custom forms. Microsoft Forms is a new addition to the Office 365 family of applications and can be accessed using this URL https//forms.office.com Let's have a look at what users can do with Microsoft Forms. The editor in Microsoft Forms is a very basic editor. It allows to create a form showing a question and offers a list of answers. Microsoft Forms offers four different ways to create a question Choice Create a question and offer pre-canned answers as list of choices Text Create a question and allow participants to fill in their answer Rating Create a question and allow participants to provide a rating (5 stars or number) Date Create a question and allow participants to provide a date (great for scheduling appointments) Microsoft Forms also offers additional settings to configure who can fill out a survey and options for responses. Let's create a little example to see how this works I have created a single question questionnaire which offers five pre-canned answers. This is what my question looks like within the editor And this is the preview of my form as it gets published to participants Now that I have created my little survey, I want to publish it within an organization. To do this, I simply need to click on the Share button which is located in the upper right corner of the Microsoft Forms editor. This is what the 'Share' dialogue looks like I can share my survey with coworkers in my organization only, or I can choose to send a link to my survey to people outside of my organization as well. This is an exciting option as it allows for creating truly anonymous surveys. I decided to send a link to my survey to external users as well. This is what my survey looks like to the authenticated user Microsoft
Forms not only offers an editor to create new surveys,
but it also allows you to evaluate the
responses. To have a look at the responses, I log in to Microsoft Forms again,
open my survey and click on ‘Responses’. This is what the responses on my
survey look like This overview shows, that I got two responses and that it takes about one minute to answer my survey. To have a closer look at the results, I can click on the 'View results' button. I answered my survey twice. I used my Office 365 login, and that's why I show up here with my name. You can also see, that an anonymous user answered my survey as well. I did that by opening the link to my survey in an 'in-private' browser instance. In addition, you can have a look at the answers of each user by selecting a user in the Responder dropdown at the gray area at the top. To continue with a more detailed evaluation of the responses, you can even export all responses to an Excel sheet. Microsoft Forms is a new application, and it might not be available to all tenants yet. With Microsoft Forms, users can create surveys and questionnaires very easily, and now users can even create anonymous surveys which isn't possible with SharePoint. I think Microsoft Forms is a great addition to the Office 365 and I'm sure Microsoft will add additional features to Forms in the future.Post by: Oliver Wirkus
Posted on: 6/13/2017 8:13:00 PM
Categories: Business;Office 365;SharePoint
Description: This blog post explains, how to configure Supervision in SharePoint online and it shows, how Supervision works for the user and the reviewer.
Many organizations of different sizes and industries use Office 365 and this number is constantly growing. Office 365 and SharePoint online are a huge success for Microsoft especially in a professional environment, however, enterprises have specific requirements when it comes to governance and auditing that needs to be addressed by Microsoft. One of these specific requirements is the Supervision feature which is available in SharePoint online. With Supervision, companies can audit inbound and outbound communications and check if the communication is compliant with governance policies. Let's have a look on how to configure Supervision policies and how they work. To be able to create a new Supervision policy, an admin (Supervisory Review Administrator role) needs to navigate to the Office 365 admin center and click on "Security & Compliance". In the "Data Governance" section, click on "Supervision" to get to the landing page. On the Landing page, existing policies will be shown, new policies can be created, and existing policies can be updated. Let's continue with creating a new Supervision policy which is a multi-stage process. In the first step, I need to provide a name and a description for the new policy. In the next step, I need to provide the account I want to audit. This can be a single user or a group of users. In my example, I will use a single user. If you chose a group to supervise, you could explicitly exclude group members from being supervised. In the third step of this process, you can specify what kind of communication should be supervised (options are inbound, outbound or internal) and you can specify conditions that act as a filter. In my basic example, I want to supervise inbound and outbound communication that contains the word "Softlanding". I click on "Add a condition" and choose "Message contains any of these words". In the fourth step, I can define the percentage of communications that should be reviewed. In my basic example, I will change the value to 100%, but in a professional environment, the percentage will be most likely between 5% and 10% (or even less than 5%). In the last step of this process, I need to specify the reviewers. In my example, I'm using a single user account as a reviewer, but in a professional environment it makes sense to specify a group of users as reviewers. At the end of this process, a summary of the new policy is shown. This summary allows you to go back to a specific step and change the settings. After clicking on Finish, the new policy will show up on the landing page, and it will be in effect almost immediately. Let's see how SharePoint Supervision is working. In my example, I will send an email from my Softlanding account to the account in my demo tenant who is now being supervised. This email will contain the word "Softlanding" to ensure, that the new policy gets triggered. The email will be sent to the mailbox of the demo user as a regular email. The addressee will not get any kind of notification that this email is about to be supervised. The supervision process is totally transparent to any user being supervised. To be able to review an email, the reviewer needs to navigate to the Outlook web application. Supervision support for Outlook 2016 will be available soon. The Outlook web application of each reviewer will get an additional section which shows up in the left navigation pane of the Outlook web application. This new section (which technically is a link to an additional mailbox) shows the name of the Supervision Policy (in my example I named the policy "Demo"). In the above screenshot, you can see that there is one email waiting to be reviewed. In fact, this is the email I just sent from my Softlanding account to the demo user. A closer look at the email shows that there is an additional section called "Supervisory Review". I marked this section in red in the above screen shot. This section is only visible to the reviewers. A click on this new section shows the options that reviewers have to categorize this email. Reviewers can categorize this email, and they even can add a comment to this email. A classification can be changed at any time. Changes to the classification will be maintained in a History that can be looked at by clicking on "History" just below "Classification" on the left (blue) navigation bar. With Supervision, enterprises can review the communication between internal accounts or between internal accounts and external accounts. This can be helpful during a training phase or to improve the support quality of a service team. Supervision is transparent to regular users and does not effect sending or receiving emails in any way, which stops Supervision from being a security feature. Post by: Oliver Wirkus
Posted on: 6/1/2017 6:30:00 PM
Categories: Business;Office 365;SharePoint
Cloud storage has become very popular in the recent years and many users are utilizing one of the various cloud storage providers (like DropBox, Google Drive or Microsoft OneDrive) to share documents, pictures or video files with friends or family members. Although this is very convenient in a private environment, it quickly becomes a potential security issue when used in a professional environment. In many enterprises employees have the requirement to share documents with external users – like the employees of a subcontractor. If a company does not provide options on how to share documents with externals, employees can be creative to find ways how to share documents with externals. Often these alternative ways of sharing cannot be controlled by the enterprise – like the private DropBox account of an employee. If there is a verified requirement to share documents with externals, it's much better in terms of security and compliance, to offer a controlled and secure way to share documents with external users – and this is when OneDrive for Business comes into play. The major advantage of OneDrive for Business versus other cloud storage providers (like DropBox or Google Drive) is, that it is integrated within Office 365 and that it can be configured by using its own admin center, which is integrated within the Office 365 admin centers. Let's open the OneDrive for Business admin center and have a look on the options enterprises have, to control and configure external sharing within Office 365. The following screenshot shows all option in terms of sharing. At the top, there is the option to enable or to disable external sharing. If external sharing gets enabled, there are additional options that are used to finetune external sharing. If
external sharing needs to be limited to specific domains (like the domain of a
sub-contractor), there is a setting that allows admins to whitelist or
blacklist specific domains. OneDrive
for Business is using a new Sharing experience that offers additional options
controlling how a document is shared. This is how this new experience looks
of the options that this new dialogue is offering, can be controlled from within
the OneDrive Admin Center. If a document is shared by providing a hyperlink, an
expiry date can be set to limit access to a file for a specific period only. The new OneDrive for Business admin center not only offers options for enterprises to control external sharing, there is also an option to apply compliance rules like Data-loss-prevention policies. The new OneDrive for Business admin center allows enterprises to finetune options regarding external sharing. Soon it will even be possible to limit sharing to a specific group of users. With the new OneDrive for Business sharing experience and the versatile options to configure the use of OneDrive for Business in an enterprise, enterprises can provide a controlled and secure way of sharing content to their users – which will make it far less attractive for users to look for alternative ways to share content!