Posted on:
Categories: Business;Office 365
Description:
​Microsoft Teams is a great application for teams to collaborate. In contrast to Office Groups, Microsoft Teams is a chat-based collaboration application, which means that quick and easy exchange of short messages is the major feature in Microsoft Teams that drives collaboration. The chat engine which is used by Microsoft Teams is offering some great features to make chatting efficient and fun simultaneously. One of those cool features is how uploaded files are managed. To see how Microsoft Teams is dealing with files that got uploaded to a chat, let's first have a closer look on how to best organize multiple chats. A heavily used chat stream can get confusing if team members are discussing multiple topics in a single chat stream. That's the reason why Microsoft Teams is offering channels. With channels, chats can be organized by topic. To create a new channel, just click on the three little dots on the right side of the team name and select "Add channel" in the context menu. Each channel needs to have a unique name and (that's my recommendation) a meaningful description. Once the new channel has been created, the team can start to use this new channel immediately. One of the cool features I like is the ability to add files to a chat. Let's assume there is a channel "Sales support" and a team member is uploading a file with the current sales activities. Members of this chat are now able to open the file or to download it by clicking on the three ellipses shown to the right of the filename. However, the most important question is where is this file actually saved to? To understand, how the underlying chat engine is dealing with uploaded files, let's have a look at the top of the client area. Right next to 'Conversations' there is an additional tab called 'Files'. If you click on the 'Files' tab, a list of files related to the current team is shown. Here we find the file 'Sales Activities' that has been uploaded to the 'Sales support' channel. You'll also notice, that the name of the channel is mentioned in the headline as well. This files overview lists all the files that are belonging to the current channel. If you have worked with Microsoft Teams before, you might know, that Microsoft Teams is utilizing a SharePoint document library under the hood to save files to. Let's see how this is looking like if you are using channels. In the navigation bar just below of the name of the current channel, I click on 'Open in SharePoint'. A new tab is opened in my browser showing the document library that is used by the current team. You'll notice that there is a folder with the name of the channel I have just created. This shows that files belonging to a chat channel are saved to a folder with the name of the channel. When clicking on the folder ‘Sales support’, this folder gets opened and displays the file that has been attached to the chat previously. Saving files that get uploaded to a chat to a folder in a document library has many advantages. All members of the team can access the most recent version of the file, because it is saved to a single location – in contrast to sharing a file via email. The team members can collaborate on the file by using Co-Authoring and if the file gets shared with others, the security policies and the data-loss-prevention rules applied by the organization are in effect. Many external online services are offering chats these days to enable users to exchange short messages in an informal manner. Chats are usually adopted by users very quickly because most users like the straightforward way of exchanging information. Microsoft Teams is going far beyond that approach by adding security and compliance features to their chat to make it a valuable option for organizations with dedicated security and compliance requirements.




Posted on:
Categories: Azure;Business;Exchange;System Center;Office 365
Description: The battle against WannaCry ransomware will continue to happen without proper defense and protection. Here are five ways to protect yourself from WannaCry and future malware attacks.
Over the past three years, ransomware has jumped into the spotlight as a means to exploit and infect valuable data assets and demand a ransom for release. To date, hundreds of thousands of computers in 150 countries have been crippled by the "weapon of mass destruction", WannaCry, and the number keeps on growing. To stop your organization from becoming affected, and to protect yourself from future attacks, here's 5 ways to protect yourself from malware attacks. Prepare and Patch ​It's crazy to think that the patch that prevented the WannaCry infection, released two months ago in March, could have resolved the thousands of computers infected if proactively patched. It is quite evident that the first way to protect your organization is to ​​Patch aggressively to eliminate vulnerabilities. ​Upgrade to a supported version of Microsoft OS​. With Windows 10 as the most secure OS available, the time to upgrade from unsupported systems Window XP, Server and soon to be Windows 8, is now.Assess your Backup and Disaster Recovery Strategy Do you have a data remediation strategy? How often do you test your replication and failover to ensure that your data is safe. When was your data last updated? Having a proper disaster recovery and backup strategy is the best way to side-step ransom payments by restoring your company's data from a reliable backup resource. Examine your RPOs and RTOs to confirm all data is up-to-date and backed up as frequently as possible.​ Follow the 3-2-1 principle Store at least three copies of your data on two different media, with at least one copy siting off-site - like tape, offline disk or the cloud. With Backup in the Azure Cloud - companies can find a cheaper alternative for a backup solution without the costs of hardware and depreciating assets. Azure backup maintains six copies of your data across two Azure datacenters to ensure 99.9% service availability for full peace-of-mind.​ ​​Learn more about our Managed and Unified Data Protection Services ​​Detection Use threat intelligence sources to block or alert you of the presence of anomalies in your network traffic.​With most suspicious activity coming from phishing emails, screen your Exchange emails with Microsoft Advanced Threat Protection. Learn more about our $1000 funded, Advanced Email Protection FastTrack, where we can help your organization deploy Advanced Threat Protection to secure your mailboxes from threats and malicious links.​Limit Access ​There are two kinds of user accounts on Windows. Administrator accounts can install, update and remove software, and malware that infects an administrator account can do so as well. Limited accounts, however, are barred from altering a computer's software installations, and in most cases, malware that infected limited accounts will be similarly crippled.​ With that said ​Dialing back the degree of access privileges. Unfortunately, Windows creates administrator accounts by default. So go into Control Panel > User Accounts > Manage User Accounts and create a limitedaccount​t for every person who uses your PC, including yourself Use the administrator account for only updating, adding or removing software.​​Ensure you're Protected Contact your Softlanding​ representative or call +1 (604) 697 6763​ to assess the security readiness of your organization. We would be happy to work with you to assess your current practices, procedures and technical controls in alignment with ISO 27002 standards. ​Learn more about our ISO 27002 Security Assessment​